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Solving the Complexity and Cost of Print Servers

June 21, 2018

Print servers were designed to provide the IT professional with centralized print management and additional features including; self-service printer installation, printer deployment through GPOs, printer driver updates, and printer security. Each of these features was designed to address the problems that IT departments face when managing and deploying printers to end-users.

Print servers were initially a good way to handle these issues. But today’s IT departments have found that they need more help in solving these problems than most print servers can provide.

printer_servers 

Print Servers are expensive

Each print server at each site requires a large amount of resources. After you buy the hardware, you must deal with licensing, cooling, power, physical security, management, maintenance, upgrades, virus scans, and so on. The average cost per print server is $2,000 to $5,000 USD per year.

 

Risk from a Single Point of Failure

If the print server crashes, no one can print. Clustered print servers do not crash as often, but the tradeoff is higher costs for hardware, licensing, management, power, and maintenance.

  

Scripting and GPO Management Overhead

Managing scripts and GPOs to deploy printers to end users can consume significant IT staff time and resources. Even the simplest of tasks, such as changing a printer’s name or replacing a printer with a new model and print driver, requires a script. Scripts can get complicated and are often difficult to create and troubleshoot. GPOs need elevated permissions to manage, and can cause deployment and printing problems due to their hierarchical nature.

 

Self-Service Printer Installation is too complex

The print servers native self-service installation software are often too complex for most end users. Instead, they call the service desk and wait for help. Service desk calls are expensive and end users are unproductive while they wait for printer installation help.

  

Management Headaches

Print servers need operating system upgrades, patches, security, virus scanning, and so on. All these take time and money to carry out. Traditional print server architecture suffers from all these pain points, costs, and complications. Conventional direct IP printing introduces other problems, including a lack of management and constant service desk attention. 

  printer_server_anguish

The Best Solution: PrinterLogic’s PrinterCloud

Implementing PrinterLogic’s Enterprise PrinterCloud allows you to solve all of these problems. PrinterCloud is an on-premise web application that simplifies the management, migration, and provisioning of printers. PrinterCloud supports organizations of all sizes in a streamlined, efficient way. Benefits include:

  • Elimination of Print Servers
  • Secure Pull Printing
  • Mobile Printing
  • VDOI/Virtual Printing
  • Driver Deployment
  • Self-Service Portal 

PrinterLogic offers an intuitive solution that is perfect for businesses where employees use common terminals, adopt virtual desktops, or just want an easier, secure way to print to any printer. To learn about the benefits of PrinterLogic click here.

 


Leslie Grassmyer
Leslie Grassmyer

Leslie Grassmyer is a Solution Specialist with 22 years of industry experience. Leslie specializes in helping clients gain control of their environment, enhance internal processes and achieve their overall goals through software solutions. Leslie is a graduate of the University of Pittsburgh with a BS degree in Business Management.

Topics: PrinterLogic, Print Server, Printer